How To Run A Business Meeting. Negotiations with German counterparts require efficient administration of meetings. This demonstrates your ability, motivation, and commitment to closing a deal. It also shows your professionalism. Here are some things to keep in mind when hosting a meeting here:
- A first meeting serves two purposes: to get to know each other and to assess the person, gain trust and test the chemistry.
- Germans are known to discuss business after only a few minutes of general conversation.
- Meetings must adhere to a strict agenda, which includes start and finish times.
- To establish credibility, send company profiles and personal profiles to German colleagues prior to your visit.
- Prepare for your meeting. Avoid surprises or hard-sell tactics.
- Written and spoken presentations must be precise, factual, technical, and realistic.
- Be sure to have printed materials in English and German.
- All reports, briefings, and presentations must be supported by facts, figures, and tables.
- Germans hate hype and exaggeration. Make sure that you have lots of data to back up your claims. Examples and case studies are highly valued.
- Germans don’t like to deal with the unexpected. Plan makers are careful with contingency plans and fallback positions.
- Keep your eyes on the speaker while you speak.
- It is possible to speak English, but it is best to hire an interpreter to avoid any misinterpretations.
- If you have not been allowed to speak or are not ready to contribute, please remain silent.
- Some Germans signify their approval at the end of a meeting by tapping their knuckles on top of the table.
After meeting with the client, follow up letter
After a meeting with German counterparts has ended, the normal post-meeting procedure should be followed. Germans are known for their large-scale written communications that elaborate on and confirm the discussions. Prepare and distribute all minutes, information, etc. Within 24 hours of the meeting. How to Get Your Products Into Retail Stores
This reinforces the importance to meet with the Germans and reduces errors in memory. Follow-up on delegated decisions. Make sure that everyone understands and fulfills their responsibilities. For the next meeting, add any unfinished business to the agenda. Your German colleagues will appreciate a phone call a few days later. In Germany, business practice is all about personal touch and effort.
Germany strictly follows contracts. German law states that if an agreement has been reached over the phone and one of the parties confirms their understanding in a confirmation email, the other party must object immediately. Otherwise, the contents of the confirmation mail will be the basis of the agreement. Cross-border transactions are only valid if the foreign partner sends the confirmation letter, and the German partner doesn’t object unless there is a similar rule in the home country. are birds mammals
Many German companies include their general business conditions in German on orders, invoices, and other documents. If properly opposed, these business conditions may also be included in the agreement. These cases are not valid if the recipient is unable to understand the German language. As a precaution, it is advisable to object to the general business conditions of the other side.
German businesspeople are extremely formal and will not socialize after meetings unless they have established solid working relationships. Although there will be some formalities in business relationships, it is important to understand the German culture and language.